Type the wedding-day timeline once and tick which vendors each item involves. Then print or save a call sheet for one vendor (only their times), or the full day for the couple. Everything stays in your browser: nothing you type is uploaded or stored, so save the PDF before you close the tab.
1. The wedding
2. Vendors
3. Timeline
Time
What happens, where, and who's involved
4. Print or save a call sheet
To save a PDF, choose "Save as PDF" as the printer. On a phone, use your browser's share or print option.
Why one sheet per vendor
A full wedding-day timeline has 30 or more lines, and most vendors need five of them. The photographer needs getting-ready, first look, family photos and sunset; the DJ needs entrances, toasts and first dance; the caterer needs dinner service and cake cutting. A short sheet with only their own times, the venue address and your phone number is easier to follow on the day than the full document.
Tips
Put the arrival (call) time for each vendor as its own line, ticked for that vendor only.
Send each vendor their sheet a week before, ask them to confirm their times, and bring printed copies on the day.
When a time changes, update it here and send the new sheet only to the vendors whose lines changed.
Tired of re-sending PDFs after every change?
We're building Vendor Call Sheet: the same timeline, but every vendor gets a personal link that is always up to date. $190 a year or $19/month for unlimited weddings, 14-day free trial; waitlist members pay half, for life. It isn't built yet; join the waitlist to hear first.